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SANYO DENKI CO., LTD. (hereinafter referred to as "our company") has established this Personal Information Protection Policy regarding the appropriate handling of personal information based on the Act on the Protection of Personal Information (hereinafter referred to as "Personal Information Protection Act").
SANYO DENKI CO., LTD.
We will comply with the Personal Information Protection Act and related laws, regulations, guidelines, etc.
We use personal information for the following purposes:
1. Processing requests, negotiating, concluding and fulfilling contracts (including contractual claims, payments, etc.), and other matters related to the management of contracts.
2. Contact regarding transactions, etc.
3. To provide, develop, and improve products and services
4. Check the installation location of the product and equipment
5. Information on our group's exhibitions, seminars, campaigns, products, services, etc.
6. Managing product and equipment maintenance history and providing appropriate services
7. Collection of product quality information and feedback to development and manufacturing, etc.
8. Execution of legal documentation related to tax matters
9. To respond to inquiries, requests, consultations, etc. from business partners
10. To inform you of new products and services, etc., via direct mail, e-mail, etc.
11. Procedures based on various laws and regulations
12.Other matters related to the above
1. Exercising rights and fulfilling obligations under the Companies Act
2. Sending and communicating annual reports and other distribution materials
3. To manage shareholders (create data, etc.) and comply with other laws and regulations based on various laws and regulations
4. Provision of information, etc. from the Company to shareholders
5. Implementing various measures to facilitate smooth relationships between shareholders and the Company
6. To provide various benefits to shareholders from our company
7.Other matters related to the above
1. Contacting individuals for recruitment and internship activities
2. Procedures related to recruitment and sharing of information with related parties
3. Procedures based on various laws and regulations
4.Other matters related to the above
1. Personnel and labor management
2. Business-related communications, determination of salaries etc. (remuneration, salary, bonuses, various allowances, etc.), personnel evaluation
2. Sharing information with related parties in connection with changes in the employee's status or place of work, such as transfers or reassignments
4. Sharing information with related parties and procedures related to tax payment and social insurance operations
5. Duties related to retirement benefits and employee benefits
6. Confirming safety and contacting in case of emergency
7. Employee health management, decision on whether employees can work after taking leave or returning to work, decision on childcare leave
8. Procedures and information sharing with related parties related to weddings, funerals, and other celebrations and mourning events
9. Human resource development through in-house education and training
10. Use of various information systems
11. Management of patents, etc.
12. Implementation of matters stipulated in company regulations, etc.
13. Equipment and facility management
14. Procedures based on various laws and regulations
15.Other matters related to the above
1. Contacting individuals and their families regarding necessary procedures and social activities after retirement, and responding to inquiries
2. Sending and receiving our publications and necessary documents
3. Entries in employee directories and registers
4. Procedures related to celebrations and funerals and sharing of information with related parties
5. Procedures based on various laws and regulations
6. Other tasks necessary for managing retirees
1. Operation of the organization and related communications, provision of information, and receipt of distribution materials, etc.
2. Management of information regarding participants, members, etc. of the organization
1. Necessary measures such as investigating and responding to questions and opinions received
2. Other necessary communications
Measures necessary to maintain safety and crime prevention within the facility
In order to carry out our business activities, we may provide personal information to the extent necessary to achieve the purpose of use and outsource part or all of our business to a third party. In such cases, we will supervise the outsourced party to ensure that the provided personal information is managed appropriately.
Within the scope of the intended use, our company may jointly use with our group companies*, our agents, etc., information that can identify an individual, such as the individual's name, contact information such as address, place of employment, and information on products purchased or inquired about by the individual, which is necessary for achieving the intended use. In such cases, we will notify the individual in advance or publish on our website, etc., the items of personal information to be jointly used, the scope of those who will jointly use the information, and the intended use. In such cases, the company will be responsible for managing the personal information in question.
* Refers to companies that have a direct or indirect capital relationship with our company.
(1) We will not provide personal information to third parties except in the cases of 4. Entrustment of personal information and 5. Joint use of personal information. However, we may provide personal information to third parties in the following cases.
1. When the individual has given their consent
2. When required by law
3. When it is necessary for the protection of a person's life, body, or property and it is difficult to obtain the individual's consent.
4. When entrusting the handling of personal information within the scope of the purpose of use
5. When providing personal information in connection with business succession due to merger or other reasons
6. Cases where it is necessary to cooperate with a national government agency, local government, or a person commissioned by them in carrying out duties prescribed by law, and obtaining the individual's consent may impede the performance of said duties.
(2) We may share personal information with our group companies within the scope of the intended use. In such cases, we will be responsible for managing the personal information.
We will take appropriate safety management measures to manage personal information, including preventing its leakage, loss, or damage, etc. We will also provide appropriate supervision to employees and contractors who handle personal information.
(1) We confirm that the individual (or his/her representative) has the right to request disclosure, notification of the purpose of use, correction, suspension of use, deletion, etc. (hereinafter referred to as "disclosure, etc.") of his/her personal information, and will respond promptly and without objection if such a request is made. However, this does not apply in cases where the disclosure, etc. falls under any of the following reasons.
1. When there is a risk of harm to the life, body, property or other rights and interests of the individual or a third party
2. When there is a risk of causing significant disruption to the proper performance of our business
3. When it would violate laws and regulations
(2) In order to prevent the disclosure, etc. of personal information from being leaked to anyone other than the person in question or from being rewritten by anyone other than the person in question, we will verify that the requester is the person in question (or his/her representative). Personal information will only be disclosed once such verification has been received.
(3) Requests for notification of the purpose of use, disclosure, addition, correction, deletion, suspension of use, erasure, and suspension of provision to a third party regarding personal information held by our company will be accepted in the following ways.
"How to apply"
Please download the following (a) personal information disclosure request form, fill in all the necessary information, enclose (b) your identity verification document and (c) the fee (only if requesting notification of purpose of use and disclosure), and mail it to the address specified in (d).
a. Personal Information Disclosure Request Form [PDF 52KB]
Identification document (either A or B below)
A (one of the following)
A copy of your driver's license
b. Copy of passport
c. A copy of your basic resident registration card with your photo
d. Copies of health insurance cards
e. Copies of various pension books
f. Copy of residence card
g. Copy of the Disability Certificate
h. A copy of the seal registration certificate (issued within the last three months, stamped in the margin with the relevant seal)
B (1 point each from (a) and (b) below, for a total of 2 points)
(a) a. A certified copy or extract of your family register (dated within the last three months)
b. Copy of residence certificate (issued within the last 3 months)
(a) A copy of your utility bill
b. Copy of student ID or student handbook
(Note) If you are acting as a representative, please also send one copy of each of the following documents.
① Representative by delegation
・Power of attorney (with official seal)
・Seal registration certificate for the seal affixed to the power of attorney
・Documents to verify the identity of the agent (same type of identity verification documents as above)
②Legal representative
・Documents verifying the legal representation of a minor or an adult ward
・Documents to verify the identity of the legal representative (same type of identity verification documents as listed above)
C. Postal money order for the equivalent of 1,000 yen (only for requests for notification of purpose of use and disclosure)
D. 〒170-8451
3-33-1 Minamiotsuka, Toshima-ku, Tokyo
SANYO DENKI CO., LTD.
Personal Information Desk
(4) Personal information acquired by the Company through procedures such as a disclosure request will be used for the purposes of investigating the procedure, verifying the identity of the requester or his/her agent, collecting any fees, and responding to the disclosure request.
(5) Please note that we will not accept or disclose your request in the following cases:
① If you are unable to accept the application
・If we are unable to verify the identity of the person or their representative
- When a request is made by a representative, the authority of the representative cannot be confirmed.
- If there is an error in the information entered on the invoice and you do not make the corrections or amendments within two weeks of our request.
- If the fee is not paid and payment is not made within two weeks of the submission of the initial invoice (including cases where the fee is insufficient to cover the amount specified by our company).
② In case of non-disclosure
If the following cases apply and we decide not to disclose the information, we will notify you of that decision and explain the reason. Please note that even if we do not disclose the information after we have accepted your request, we will not be able to refund any fees.
・If the requested information is not held by our company or does not correspond to the personal data held by our company
*Personal information that is not stored in a database, etc., is not considered retained personal data and is therefore not subject to disclosure requests, etc.
・When there is a risk of harm to the life, body, property or other rights and interests of the individual or a third party
・When there is a risk of causing significant disruption to the proper execution of our business
・When it would violate laws and regulations
当社における個人情報の取り扱いに関するお問い合わせ先は、下記のとおりです。
山洋電気株式会社
〒170-8451
東京都豊島区南大塚3-33-1
pr@sanyodenki.com